Table of Contents

Article I ............................................ page 1
     Section 1 - Name
     Section 2 - Purpose

Article II ........................................... page 1
     Section 1 - Membership
     Section 2 - Privileges
     Section 3 - Powers

Article II ........................................... page 2
     Section 1 - Council Definition
     Section 2 - Council Size
     Section 3 - Council Selection
     Section 4 - Council Election
     Section 5 - Council Terms
            Section 6 - Council Ex-officio Members

Article IV.......................................... page 3
     Section 1 - Officers Defined
     Section 2 - Officer Selection
     Section 3 - Officer Election
     Section 4 - Vacancies

Article V............................................ page 4
     Section 1 - Director of Alumni Relations Defined
     Section 2 - Director of Alumni Relations Role

 Article VI ........................................... page 5
     Section 1 - Fiscal Year
     Section 2 - Meetings
     Section 3 - Voting
     Section 4 - Excessive Absences
     Section 5 - Parliamentary Rule

Article VII ........................................... page 6
     Section 1 - Committee Meetings
     Section 2 - Committee Reports
     Section 3 - Standing Committees
     Section 4 - Special Committees
     Section 5 - Ad Hoc Committees
     Section 6 - Committee Membership

 Article VIII ......................................... page 7
     Section 1 - Bylaw Amendment
     Section 2 - Bylaw Adoption

Article IX ......................................... page 7
     Section 1 - Class Representatives
 
 
 
 
 
 
 

CONSTITUTION
OF THE
ARCHMERE ACADEMY ALUMNI ASSOCIATION
 

ARTICLE I - NAME AND PURPOSE

 Section 1. The name of this Association is the Archmere Alumni Association
   (hereinafter referred to as the Association).  It is organized as an
   integral part of Archmere Academy, a non-profit educational
   institution chartered under the laws of the State of Delaware.
 

 Section 2. The purpose of this organization is:  (1) to provide mutually
   beneficial relationships among the alumni, the student body, the
   Academy, and the entire Archmere community; (2) to advance the
   growth and development of Archmere through exemplary individual
   and group endeavor within the community and through programs
   to support the fund raising objectives of the Academy; and (3) to
   encourage outstanding academic and extra-curricular achievement
   by the students.
 

ARTICLE  II - MEMBERSHIP, PRIVILEGES, AND RESPONSIBILITIES
 

 Section 1. Membership includes the following:  All persons who have earned
   a diploma from Archmere. All persons who have attended Archmere
   and did not earn a diploma and desire membership.
 

 Section 2. Privileges of membership include the right to vote, hold office,     volunteer and/or be appointed to committees within the Alumni     Association.
 

 Section 3. The Association has certain powers, including the authority to make
   the budget, to make decisions on program offerings in the areas of
   social, informational, and educational consequences, and to have
   input in fund raising literature and other materials through the
   Director of Development.
 

 Section 4. Honorary memberships may be granted by the Alumni Council of
   the Association by the following process:  A written recommendation
   for the conferring of honorary membership upon the nominee may be
   submitted to the Council (refer to Article III, Sec. 1).  Alumni Council
   reviews and votes on the recommendation.  If the honorary      membership is approved, it shall be conferred upon the individual at
the next council meeting or at such other time as the Council may decide.  Honorary members may be appointed to committees within the Association.  Honorary members have no voting rights, can chair a committee, and cannot hold office

 Section 5. The Association cannot disburse funds, administer scholarships, or
   compete with other organizations of the school in fund raising or
   other areas.  The Association can be dissolved by the school.

 Section 6. Attendance of meeting is crucial for the functionality and future     development of the Alumni Council.  Any member(s) who has 3     un-excused absences or who cannot attend at least half the meetings    held in a given year will be interviewed by the Executive Officers     with termination of said term as being a possibility.

 Section 7. Each member must serve on at least one committee each year and be    an active participant.

Section 8. Any member with terms of greater than two years must chair at least one event in that time period.  Serving on another Archmere related activity or committee would be reviewed as such.

 Section 9. Attendance at Alumni Sponsored Events is a key ingredient to the     success of this Council.  Any person involved on a committee is     expected to participate in that event as well as attend others in support    of fellow council members.
 

ARTICLE III - GOVERNING BODY
 

 Section 1. The Alumni Council is the governing body of the Association and
   is herein referred to as the Council.
 

 Section 2. The Council membership shall number at least 15, no more than 18.     (The council shall attempt to include representation from all decades,    since the founding of the school, if possible).  The members should    have a record of service to the school, knowledge of alumni activities,    and talents, which will be applicable to the functions of the Council.

 Section 3. Selection of Council members is accomplished as follows:  Names
   for Council membership will be received by the Executive     Committee.  The Executive Committee will develop a slate of
   candidates to cover expiring or new terms.  Such candidates must
   be selected, according to the criteria stated in Article III, Section 2.

 Section 4.  Election of Council members is accomplished as follows:  The slate
   of candidates prepared by the Executive Committee shall be mailed
   to all members of the Association.  The ballot form shall be a check-   off of the chosen candidates; the completed ballot will be mailed
   back to the Nominating Committee, who will tally all the votes and
   present the list of elected members to the Council prior to the
   meeting before the election meeting in June.

Section 5. The term of Council memberships is three years, initially and then on a staggered basis after completion of first term (assuming re-nomination and re-election).  Council officers are always members of the Council.  Council vacancies shall be filled by Presidential appointment with Council approval and shall be for the balance of the vacated term (except for the position of immediate past president).
 

ARTICLE IV - OFFICERS

 Section 1. The Officers of the Association are the officers of the Council,
elected by the Council from Council membership at the last meeting of the council's fiscal year.  Officers shall have earned a diploma from Archmere.  Officers are elected for a two-year term and may not serve more than two consecutive terms in the same office.  In order to become president, candidate must have at least served one two-year term on the executive council.  Officers may choose at the end of their first two-year term to move up if the position has been vacated and the person gets elected.  The person may remain in that office for an additional two-year term, again if elected by the Council.  Thirdly, the person may wish to vacate the Officer position and resume duties as a non officer on the Council.  The person may wish not to renew and to leave the Council.  Term limit will be set based on need.  The officers are as follows:

The President of the Association is the presiding officer of the Council.  He/She makes committee chair appointments with the vote of the Council and delegates authority as necessary to  carry out Council functions during his/her term of office.  He/She shall maintain adequate Council membership in accordance with  Article III, Section 5.
   The Vice President is responsible for the functioning of the     standing and special committees of the Council and to fulfill the     Presidents duties in his absence.

   The Secretary  shall record the roll and minutes of the Council
   meetings.

   The Treasurer shall receive and disburse the funds of the      Association and perform such other financial duties as are
   pertinent, including provision of a current financial statement at     each Council meeting.

   The Past President shall act as an advisor to the officers of the     council.

   The Executive Committee is composed of the Officers of the     Association and serves as the nomination committee.

 Section 2. Selection of Officers shall be accomplished as follows:  The
   Nominating Committee of the Council shall propose a slate of
   candidates to fill each Council officer vacancy.  The Chairman of
   the Nominating Committee shall present the proposed slate of
   candidates at the Council meeting prior to the election meeting, or
   to the Alumni Office for distribution to the Council members prior     to the election meeting.  In the event the Nominating Committee     fails to propose a slate of candidates as scheduled, the President     shall call a special meeting of the Council to function as a      Nominating Committee of the whole.

 Section 3. Election of Officers is accomplished as follows:  The slate
   of candidates prepared by the Nominating Committee shall be
   presented to Council members. (Article IV, Sec. 2).  At the year
   end meeting in July, a vote shall be taken to elect the officers.

 Section 4. Vacancies occurring before the expiration of the term of office may
   be filled by Council vote.  If the Presidency is vacated before the
   expiration of the term of office, the Vice President will assume the
   Presidency.
 

ARTICLE V - DIRECTOR OF ALUMNI RELATIONS

 Section 1. The Director of Alumni Relations, any assistants, and associate
   directors are appointed by the Headmaster of Archmere.

 Section 2. The Director of Alumni Relations manages the Alumni Relations
   Office, supervises the maintenance of the Association records, and
   otherwise assists the Association in the achievement of its purpose.
   He/She serves in an advisory capacity on Academy policy to the
   Alumni Association and in a similar capacity to the Academy on     the policy of the Association.  He/She is responsible for directing
   newsworthy information regarding alumni to the publication of the    Association and other appropriate areas.  He/She will assist in     bringing new members into active work of the Alumni Association.

ARTICLE VI - COUNCIL OPERATIONS

 Section 1. The fiscal year of the Association shall be from July 1 to the     following June 30.

 Section 2. At least four regular meetings of the Council shall be held each
   year, with one of the four meetings being an election meeting for
   new council membership and executive officers in July every year.
   Committees will report at these meetings.  Special meetings, as
   deemed necessary by the President of the Association, may be
   called for a specific agenda.

 Section 3. A majority vote of the Council members in attendance is      satisfactory for conducting Council business, provided a quorum of    Council members is in attendance.  One half of the Council     members shall institute a quorum, and a quorum shall be deemed     present unless challenged at that meeting.

 Section 4. Apparent excessive absences by a Council member shall be     considered by the Executive Committee.  Non-compliance in the     Responsibility section will be considered by the Executive      Committee.  The Executive Committee has the right to remove an     individual from Council based on recorded infractions

 Section 5. Sturgess Rules of Order shall be the parliamentary authority
   on matters not covered by this institution.

ARTICLE VII - COMMITTEES

 Section 1. Meetings of Council committees are held as required.

 Section 2. A concise report will be made at regular Council meetings      by each committee chairman or his/her representative.

 Section 3. Standing committees of the Council will be a minimum of two     persons.

   Executive Committee - defined in Article IV, Section 1.

   Nominating Committee - prepares slates for Council and
   Association officer elections; acts as election committee in
   counting ballots, and rules upon validity of any ballot; acts as
   awards committee for any alumni/student awards given.

   Bylaws Committee - A committee shall be formed from Council     members every five years or when deemed necessary by the     Executive Committee, and as voted on by the Council.

 Section 4. Special Committees - are established by the Council as needed.
   The specific purpose of each special committee will be determined
   and stated prior to the formation of the committee.

 Section 5. Ad Hoc Committees - are established at the discretion of the     President as needs arise.

 Section 6. All committee memberships terminate automatically at the
   conclusion of each fiscal year unless extended by the President of
   the Association with the consent of the Council.

ARTICLE VIII - AMENDMENTS

 Section 1. These Bylaws may be amended on the approval of two-thirds
   (2/3) of the members of the Council voting, with a minimum of
   15 ballots.  A proposed amendment shall not be acted on,      however, until it has considered and reported on by the Bylaws
   Committee.

 Section 2. On the adoption of these Bylaws, (1) all previous Bylaws and (2)
   motions of record and rules and regulations in conflict with these
   Bylaws are hereby repealed, provided that all officers, delegates,
   and elected persons now in office shall continue their incumbency
   until their successors are duly elected as provided in these Bylaws.
 
 
 
 
 

Revised: July 1, 1998